Duplicate work in Time Recording
In your current project time recording, you have to enter task names from the planning again.
Allocatus is intended for everyone working with Microsoft Project, Planner, DevOps and Jira.
With Allocatus you can record the hours worked quickly and easily.
This allows you to do your work faster and - if necessary - to charge more easily.
Allocatus integrates planning and time tracking in one calendar view. With Allocatus you can transfer the data from your worklist with one mouse click. Track the time with a simple slide, easily identify and close tracking gaps.
With Allocatus, employees see their planned times in a calendar view and can record their time there, and the project managers are automatically informed of the progress.
The project manager maintains the project plan in Microsoft Project and you have no way of accessing the plan yourself and reporting back your hours. Instead, the project manager usually distributes a PDF document to your team that contains the current planning status. In addition, the tasks are assigned in Jira, Planner and DevOps and there is no central overview.
You probably maintain your timesheet yourself in a separate Excel spreadsheet. The feedback on your progress is then provided in a time-consuming manner via e-mail communication with the project manager.
After the task is done, you calculate the sum in Excel and add it. At the end of the day, you calculate how long you worked by adding the totals already recorded back into Excel and subtracting breaks.
For the gaps, you record the tasks and times and calculate the totals again.
By the end of the month at the latest, you have to recalculate everything and close the gaps.
Without Allocatus, time tracking involves a lot of manual steps.
This is an annoying and error-prone time tracking.
1. You start work and see all tasks from Microsoft Project in a calendar view.
2. You create an appointment and assign it to a task.
3. When you're done, adjust the duration. Finished.
You're not at the computer? Then you simply pull the smartphone out of your pocket and adjust the duration there.
You will no longer receive any questions about time recording and you will have the evening and the end of the month free.
Allocatus is an add-in for Microsoft 365. You can activate it simply with a mouse click. You can then see your tasks in the calendar view, e.g. in Microsoft Teams, here from Microsoft Project, but also from other programs such as Jira, Microsoft Planner, Project for the web and DevOps.
Then you adjust the duration or duplicate the appointment. Allocatus automatically calculates the total, so you can easily record your working hours.
You and your project manager can read the total of the work directly in Microsoft Project or evaluate it with Power BI, e.g. to determine vacation entitlement and the billing rate. If desired, the times can also be automatically transferred to the software for creating invoices.
Especially in larger companies, several people often have to be brought on board, including from IT. We support you here and answer all questions. In addition, every company has a different mix of software, e.g. invoicing in SAP, Dynamics, Lexoffice, Stripe, etc.
We have more than twenty years of experience in this environment and will accompany you until everything works 100%.
Sometimes processes have to be sharpened and employees who are not so familiar with IT need to be supported. We know the best practices from this environment and know how to involve everyone so that the best solution is created for you.
Because only your Success is our Success.
If your company uses Microsoft 365 with the default settings, then you can be up and running within minutes.
If there are special settings, it may be necessary for an IT staff member to give their consent, which is ultimately just a mouse click, but it can be linked to a review process.
Holert is the company behind Allocatus. It is a grown company with more than 25 employees and over 20 years of experience in this field and Allocatus has been around for almost as long.
We have a lot of experience and passed many audits in the major customer environment, where the requirements are particularly strict. We are subject to German and European laws. There have always been and still are providers who offer integrations between one or the other product. Even Microsoft already had one or the other integration in this environment on offer, which then ultimately disappeared again.
The smaller providers often run out of steam and for large companies like Microsoft, this integration is too small and they therefore leave it to partners like us. We are even certified as a Gold Partner by Microsoft.