Deliver your projects faster

With Allocatus, project managers who use Microsoft Project and whose project team works with the Microsoft 365 Outlook calendar can implement deliver their projects faster.

With Allocatus, you can identify imminent scheduling and resource conflicts earlier and resolve them more quickly.

With Allocatus, the entire project team saves effort in communicating the schedule and resource planning.

The work in your project is left undone

Team members are surprisingly absent and not working on your project. You are late with your work.

Scheduling conflicts are recognized too late

Although it has long been clear that certain dates are no longer tenable, this is not visible to your team.

Deadlines are torn

Since the deviations are identified too late, you no longer have enough time to take countermeasures.

Identify conflicts early

With Allocatus, scheduling and resource conflicts become visible to the entire team at an early stage.

Just always know

With Allocatus, all project employees always have an overview of the dates and tasks relevant to them.

Implement projects faster

With Allocatus, you can react quickly to changes, accelerating your projects.

Process as an event in the calendar

The project manager assigns employees to tasks in Microsoft Project and publishes the project plan. Allocatus sends employees an email with the new appointments and updates their calendars.

Process as appointments in the calendar

The project manager assigns employees to tasks in Microsoft Project and publishes the project plan. Allocatus sends employees an email with the new appointments and updates their calendars.

Category Allocatus and email to project leader

Allocatus appointments are grayed out by default and contain all information about the process, including a link to send an email or team message to the project manager.

A Gantt chart for the whole team

Allocatus makes the entire Microsoft Project schedule accessible to the entire project team - even in Microsoft Teams.

Appointment conflict with private appointment

Since employees often maintain their private appointments in Outlook, conflicts are also uncovered here, such as vacation dates that have not yet been submitted, bridging days, parental leave, and so on.

Microsoft 365 calendar

The employee can save the appointments in the Outlook desktop app on the PC or Mac, in the web browser in the Microsoft 365 calendar, on a mobile device such as an iPhone or Android smartphone, in the car e.g. with CarPlay or Android Auto or on a smartwatch such as the Apple watch.

Outlook team calendar

As a project manager or team leader, I can use the team calendar function to view the calendars of my employees. Depending on the authorization set, only one assignment or the details - also mobile on iPhone and Android.

My team's appointments are also available on the go

See your own deployment planning and that of all your employees - also on the go in the native calendar apps of iPhone and Android.

Rescheduling in MS Project

If conflicts arise, the employee can simply contact them via one of the links in the appointment, e.g. by email or Microsoft Teams. The project manager coordinates the planning and publishes the changes again.

Email notification of changes

All affected employees receive an email with the exact changes and the calendars are automatically updated again.

E-Mail Benachrichtigung über Änderungen

Time tracking and bottom-up planning

Optionally, you can also allow your team to adjust the scheduled appointments themselves. They only manage the time recording and the estimation of the remaining effort by maintaining their calendar. As a project manager, you can then use the feedback to update your project plan with a click of the mouse.

Appointments and tasks are always up to date worldwide

The Calendar Management System based on Microsoft Project and Allocatus is a huge step forward for us.

Reinhard Denk, Senior Business Consultant, adidas AG

Allocatus is very intuitive to use

Allocatus allows our project staff to easily record their planned absences in the Outlook calendar. In this way, the project managers can identify possible resource bottlenecks early on, both in the MS Project plans and in the corresponding reports.

Allocatus requires little user training.

Ralf Czymmek, Senior PPM Expert, Rohde & Schwarz GmbH & Co. KG

Because it is important that everyone in the project team is up to date at all times.

The integration of Allocatus has enormously improved and facilitated the organization of appointments. Allocatus saves us time in manually maintaining project dates.

Employees can even see their appointments on their mobile phones.

Karan Taneja, Project Manager, DB Concepts GmbH